HMDA 203.5c Requests

Policy Statement

It is the policy of 1st Financial, Inc. to maintain a copy of the Modified Loan Application Register (LAR) for mortgages reported under the Home Mortgage Disclosure Act (HMDA) available for viewing by the public, pursuant to federal law 12 U.S.C. 2801, as implemented in regulation 12 C.F.R. ß203.5(c). These Modified Loan Application Registers will be made available to the public for a period not to exceed the previous three years, in accordance with federal guidelines.

Access to Printed Materials

Any persons wishing to view any of the Modified Loan Application Register documents from the most recent previous 3 years HMDA submissions may do so by appointment at our Millersville, Maryland headquarters.   View only access of printed documents are provided free of charge, and will be provided to requestor for supervised review in one of our Conference rooms. If the visitor wishes to obtain copies of the Modified Loan Application Register, there will be a fee assessed for each Year requested.   No digital copies will be provided to any requestor not employed by our direct reporting agency (HUD) under any circumstances, unless required by law. Please consult the fee schedule for the applicable fees for providing copies.

Written Requests for Materials

All requests for Modified Loan Application Registers must be made in writing to our Millersville, Maryland headquarters.   Requests for Modified Loan Application Registers will be assessed a fee for each Year requested.   The requests will not be processed until payment has been received, and will be mailed to the requestor within 7-10 business days from receipt of confirmed payment.   All Modified Loan Application Registers processed will be mailed to the requestor in printed form, via US Postal Mail. No digital copies will be provided to any requestor not employed by our direct reporting agency (HUD) under any circumstances, unless required by law.   Any release of data in any of the common electronic formats (ex: .dat, .pdf , .doc, .docx, .txt, .csv, etc.) is strictly prohibited.   Any ìrushî requests by third parties will require an additional fee, with any expedited shipping being pre-paid by the requestor.

Document Retention

Modified Loan Application Register documents will be stored on the Agency sub-folder of the Administration directory located on the Network File Server for a minimum period 3 calendar years from the date of submission as required by federal law.   The strictest of the guidelines set forth by any of the regulatory agencies will apply in regards to minimum retention requirements, should any of the governing agencies publish guidelines that extend the 36 month retention requirement. These documents are to be included in the overall network data backup & retention plan as outlined in the 1st Financial, Inc. written Information Technology plan.

Authorized Personnel

No unauthorized access to confidential company HMDA information is permitted.   All requests for documents should be forwarded, along with the required fee, to the Credit Officer for proper processing & handling. Only company officers, IT staff, and employees tasked with the preparation and submission of HMDA data are authorized to access 1st Financial, Inc. company HMDA data without prior approval.   Only Modified Loan Application Register (LAR) documents are to be provided to third parties or the general public, release of the original Loan Application Register or any other document created for submission to our regulatory agency is strictly prohibited.   Modified Loan Application Registers will not contain any borrower specific information, Loan Numbers,  Application received date, Loan Purpose, etc. Any unauthorized release of data or security breach caused by an employee of 1st Financial, Inc. will cause the offending employee to be subjected to disciplinary action commensurate with the severity of the data leak.

Schedule of Fees

Free – Viewing of Modified Loan Application Register, in person, at 1st Financial, Inc.
$200 – Preparation of Modified Loan Application Register to be mailed or picked up in person. This fee is charged per year requested, and applies to those requesting copies after viewing (see above).
$50 – Rush fee will be applied to requests requiring a 48 hour turn-around time for preparation of Modified Loan Application Register. This fee is in addition to the $200 Preparation fee, which will cover all years specified in the written request. There will be no rush fee charged for requests made in person at the Millersville, Maryland headquarters. Any overnight shipping charges will be the responsibility of the requestor, with prepaid mailing supplies and shipping labels supplied by the requestor with original request.